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Car Maintenance & Fuel Log Sheet
A car upkeep sheet for logging service work, mileage, costs, and your fuel-ups (gallons, amount, and economy), along with a reminder for when each item is due next. Use it for a single daily driver or a whole garage to keep tabs on what your cars cost to run. Available in Excel and a print-ready PDF.
Download CSVCSV format · free (opens in Excel, Google Sheets, etc.)
What it's for
- When you want to keep a record of service work like oil and tire changes, along with the mileage and date for each one
- When you want to log the gallons and amount at every fill-up to get a feel for your fuel economy and running costs
- When you want to look ahead to your next inspection or part replacement based on mileage
- When you are selling a car or sharing it with family and want the full service history in one place
What's included
Date and odometer reading
Service performed and area worked on (oil, tires, battery, and so on)
Cost and where you paid (repair shop or gas station)
Fuel amount (gallons), total cost, and price per gallon
Fields for distance driven since the last fill-up and fuel economy (MPG)
Next service or inspection due (by mileage or date)
Make and model, plate number, and a notes field
Notes on managing with paper or Excel
- Since you write in every fill-up by hand, it is easy to skip one and break the chain your fuel economy depends on.
- You have to total up fuel economy and running costs yourself with a calculator or your own Excel formulas.
- If you keep the sheet in the car or a folder, losing it means losing the entire history at once.
- Even if you note when the next service is due, it is hard to catch the right moment unless you check the sheet at every fill-up or service.
Why an app makes it easier
- Enter the gallons and amount at each fill-up and it works out your fuel economy and cost per mile for you.
- You can review your service and fuel records together over time, which makes it easier to spot trends in what your car costs to run.
- Register when each item is due next and it is easier to notice as the mileage or date approaches.
- Your records stay together on your device, so you can keep at it without worrying about losing a sheet or copying numbers over.
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