Free Alcohol Check Record Sheet Template
An alcohol check record sheet for businesses whose staff drive company vehicles. It captures the date and time, the driver, the check method, the result, and the checker on a single page. Available as Excel and a print-ready PDF.
What it's for
- When you are starting alcohol checks for company drivers and want a ready-made record format
- When you want to build pre- and post-drive checks into roll call and record them every day
- When you want checks done by phone or video, for drivers heading straight to a site or working early and late hours, recorded in the same format
- When you want records you can file by month and keep on hand for audits or internal reviews
What's included
FAQ
Does filling in this template mean we have met our legal obligations?
This template provides a record format based on common practice. Which businesses are covered, and exactly what must be recorded and for how long, can change as laws and official guidance are revised, so always confirm the latest requirements with official sources such as the National Police Agency or a qualified professional before relying on it.
How should we record checks for drivers who go straight to a job site?
Run the check by a method equivalent to face to face, such as a phone or video call, and have the checker fill in the sheet on the spot. Noting the method used, such as 'phone' or 'video call', in the method field makes your routine easy to explain later.
How long should we keep the completed sheets?
Specific requirements, including retention periods, are subject to revision, so check the latest official information or consult a professional, then write the retention period into your internal rules. Filing the sheets by month makes them much easier to find later.
Notes on managing with paper or Excel
- Entries that get put off tend to go missing, so you need a setup that merges the check and the write-up into one motion, such as keeping the sheet next to the breathalyzer.
- If a sheet is lost, those records disappear all at once, so you need to file pages by month and decide where they are kept.
- For checks done by phone for drivers going straight to a site or working off hours, the records develop holes unless you decide who fills in the sheet and when.
- Nothing reviews retention or missing entries automatically, so you need to assign someone to look the records over on a set schedule.
Why an app makes it easier
- The time of each entry is captured automatically, which prevents backfilled records and mistyped dates.
- Drivers heading straight to a site can record from their phone on the spot, making gaps easier to notice.
- Records accumulate as data, so monthly reviews and retention management get easier.
- Recording checks in a dedicated alcohol check app is another option, worth considering once your paper routine has settled in.
Apps
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