Workplace records

Workplace checks that stay readable at the end of the month

Heat-safety checks and pre-drive alcohol confirmations are easier to review when the same fields are filled every day. These tools store a record. They do not certify compliance.

Paper checklists go missing, photos of whiteboards are hard to search, and month-end reporting becomes a reconstruction project.

Who this is for

Small teams keeping heat-safety or briefing records on site
Businesses that record pre-drive and post-drive checks with an existing breathalyzer
Managers who need a monthly PDF or CSV for internal filing

What usually goes wrong on paper

Each site uses a slightly different paper form.
The person who wrote the note is not the person who files it later.
A missing date or checker name is noticed only at month end.

What to look for in a record

Use the same fields every day: who, where, when, and what was checked.
Keep the official rulebook and the daily log separate.
Export a monthly file only as a copy of what was written, not as a legal opinion.
Confirm current legal duties with your authority or advisor.

These records do not guarantee legal or regulatory compliance, fitness to drive, or workplace safety. Confirm current requirements with the relevant authority and qualified advisors.

FAQ

Does using the app mean we comply with the law?

No. The app and CSV are formats for writing down what you checked. Compliance depends on the current rules that apply to your work.

Does the alcohol-check app measure alcohol?

No. It records the result you enter from a device you already have. It is not a breathalyzer.

Guides

Related guides

Workplace Safety7 min read

How to Keep Workplace Heatstroke Prevention Records

How to turn heat index readings, rest and hydration rules, and worker condition checks into a simple daily record your team can actually keep.

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Workplace Safety7 min read

How to Keep Alcohol Check Records for Company Drivers

How to record company-driver alcohol checks in a 'when, who, how, result, and checked by whom' format, and keep them stored where you can find them.

Read article

Templates

Related templates

CSV

Free Workplace Heatstroke Prevention Checklist

Record heat index readings, rest and hydration, and worker condition checks on a single page. For construction, outdoor work, kitchens, and other hot workplaces.

Free download

CSV